Have you ever sent an email and instantly wished you could take it back? Now, imagine if that email was written by an AI tool you started using to make your communication easier. It can be tricky enough to communicate clearly without your tools complicating things.
AI email writers can be great for speeding up and improving how you communicate. AI email writing software, including an AI email assistant, can simplify the email writing process by using advanced artificial intelligence to design, draft, and track emails, allowing you to generate multiple drafts quickly.
However, they sometimes require a human touch to ensure the message hits the mark. Recognizing this need, we’ve developed a solution that improves email productivity while maintaining clarity and effectiveness.
Launching EOLM – Email Optimized Language Model
Introducing EOLM (Email Optimized Language Model), the latest update to Jazon AI SDR. EOLM solves a common challenge businesses face with AI-driven email productivity, making it easier and more efficient to write effective emails.
But, why did we create EOLM? Let’s walk through the journey that led us to this innovation and how it’s set to transform the way businesses write professional business emails.
Why We Built EOLM?
At first, AI models like AI SDRs seem to bring a fresh approach. They’re promising to automate email writing, create professional messages, and get great response rates. Many AI email writers start off completely free. For the first few months, these models work well, helping companies whip up emails quickly and easily.
But then, things start to shift. The emails become less engaging, response rates drop, and the AI seems to lose its touch. We noticed that the content doesn’t quite match the right writing style or brand voice. This isn’t just a problem for one company; it’s a challenge many are facing.
As companies depend more on these tools, they find themselves in a tricky situation. They need emails that connect with their audience, but the AI isn’t delivering. The initial excitement is wearing off, and everyone is looking for a better solution.
How Do These AI E-mail Writer Work?
- Understanding AI Email Writers: Most AI tool, like ChatGPT, utilize advanced language models to generate emails. An ai email assistant can simplify the email writing process, enabling users to draft emails efficiently and at scale. These models analyze vast amounts of text data to create professional emails quickly and efficiently.
- Getting Started: To use an AI email writer, provide key details about your email, like the recipient’s information and the message’s purpose. You can also add brand-specific phrases to ensure the email reflects your business voice.
- Replying to Emails: When responding to an email chain, AI email writing tool can scan previous messages for context. This helps in crafting professional emails that fit naturally into the ongoing conversation, allowing you to create polished responses in seconds.
What AI Email Writers Excel At
These systems can analyze large datasets to make sure they deliver the right message. Plus, their ability to access a wide range of human communication helps them create more emotionally engaging text. This results in better writing and more interaction from recipients.
As AI evolves, it’s becoming one of the top tools for:
✔️ Automating routine email tasks
✔️ Creating multiple draft options
✔️ Improving language and making sure emails look professional
✔️ Building templates for common email types
✔️ Adapting over time based on user preferences and feedback
What AI Email Writing tool may lack?
Finding a free AI for writing emails can greatly boost your productivity. However, it’s important to that these email writing software comes with their own limitations.
- Emotional Depth: AI email writers use artificial intelligence to generate text, but they often miss the emotional nuances that make messages feel personal. This can lead to email replies that don’t achieve the desired outcome of building real connections when you write emails
- Context Understanding: While these tools can scan previous emails, their large language model capabilities sometimes struggle with understanding the full context. This can create language barriers, making it hard to fine-tune messages effectively.
- Creativity: AI-generated emails often rely on templates, which limits their creativity. While they can produce quick responses, they may not offer the unique touch that allows users to connect with potential clients.
And This Happens Because?
- Bad learning patterns: Over time, AI SDRs can pick up incorrect messages from poor email examples, misleading feedback, or negative customer responses to well-crafted emails.
- Inconsistent outputs: This results in grammatical errors and less relevant email content, diminishing thedesired tone and sales pitch.
A Quick Look at How We Tackled the Problem
We took a comprehensive approach to solve the core issue. Here’s how we did it:
- The Reviewer Agent
Our first step was introducing a standalone reviewer agent to act as a quality control layer. This model acted like a Head SDR, checking that every email adhered to guardrails. It’s similar to AI reflection, but with this reviewer agent, the AI no longer reviews its own work—this external agent ensures that every email sticks to a professional writing style.
However, while this improved quality, some performance issues persisted because the AI still relied on bad learning examples.
- Building EOLM
We knew we needed something better, so we created EOLM. It uses high-quality email templates to craft professional emails. When you pair that with the Head SDR reviewer agent and strong prompt engineering, it really makes a difference. Even if the agents learn from some poor examples, EOLM helps them continue producing great emails without losing effectiveness
3. Implementing Regular Customer Research
We also found that email content needed to evolve alongside customer data. To address this, we began weekly updates to the AI’s knowledge base, ensuring it stayed up-to-date with:
✅ Customer profiles
✅ Industry trends
✅ Company-specific data
This improved how the AI crafted emails that align with the customer’s profile, writing emails that resonate and meet the unique needs of potential clients.
The Challenge: Balancing Quality and Cost
However, this evolution brought its own challenges. As we introduced more layers to ensure quality, we noticed a rise in LLM usage, which in turn:
- Increased cost per email due to more computational resources.
- Raised customer acquisition costs compared to older email platforms like Mailchimp.
- The more we aimed for human-like performance, the more resource-intensive—and expensive—it became. (need to remove from bullet)
A Smarter Solution: Reducing LLM Usage
To tackle this, we adopted a smarter, hybrid approach by combining advanced and cost-efficient models:
- For tasks requiring more reasoning, we rely on advanced AI models like GPT-4O.
- For simpler tasks, we use GPT-4O Mini, which is more cost-efficient and reduces resource consumption.
This approach helps us save time and reduce costs while still generating high-quality emails.
Jazon AI SDR’s Vision
With the launch of EOLM, we are taking a significant step forward. Our vision for Jazon AI SDR is clear: to write professional business emails that not only match but exceed the performance of top human SDRs. By leveraging our advanced ai email generator, EOLM ensures that every email is optimized for tone, accuracy, and relevance, making sure our AI SDRs maintain a high standard of performance.
Jazon offers a range of features that make it an indispensable tool for anyone looking to simplify their email writing tasks. With EOLM, you can:
- Write professional emails in just a few moments: AI-powered suggestions help you craft polished emails quickly, ensuring you never miss a beat.
- Create email marketing campaigns with ease: Design and execute marketing emails effortlessly, with customizable templates.
“With EOLM, Jazon AI SDR isn’t just matching human performance—it’s poised to surpass it.”
Wrapping up! EOLM is a crucial development in the AI-powered outreach space. By fine-tuning the AI’s ability to craft emails, integrating customer research into its learning, and balancing LLM usage for cost-effectiveness, we are leading the charge in simplifying AI email writing. The future of AI-generated email content looks brighter than ever, and Jazon is at the forefront.
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